Print an EfL Form

EfL Forms can be exported as PDFs to create a blank copy of a Form, the most recent Form or the most recent Form along with any associated and linked evidence.  They can then be saved as PDFs or printed.  Blank Forms are useful for making notes on when offline or to send home to parents/carers for information.  Printed Forms can be used, for example, as reports, as additional information to be sent home to parents, as part of Annual Review paperwork etc.

Here is a video that shows how to print a Form

Here are the steps to print a Form

1. On a computer, login to the Web Console and select Forms.

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2.  Use ‘Filter Learners’ to select the learner whose Form you wish to print and click ‘search’.  The Forms available for this learner will then appear at the bottom of the screen.

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3  Click ‘Update’ and the Form will open.

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4 Click ‘View Form’.

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5 Click ‘PDFs’.

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6 A pop-up window will appear with a number of different options.

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Blank copy – This generates a blank copy of the form which is useful for sending home for information to be added, or for making notes on.

Latest response only – This will generate a copy of the latest Form only ie no Evidence attached.

Latest response with Evidence linked to the Form – This will generate a copy of the latest Form followed by the Evidence linked to the Form.

Latest response with Evidence linked to selected Form Elements – This will open up a copy of the Form from which you can de-select the Form Elements that have Evidence in order to include only selected Evidence from specific Form Elements.

7 Once you’ve selected the type of PDF you would like to create click ‘Generate PDF’.

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You will receive a message informing you that your PDF is being generated and an email will be sent to inform you when it is ready to download.

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8 Once you have received your email click ‘refresh’ and then ‘download’ to download the PDF to your computer.

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9 You can then open up the PDF from your Downloads Folder and print as required.

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1 Click on ‘Form PDFs’ (top right).

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2 Select ‘Generate a PDF for a Form’.

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3 A pop-up window will appear with a number of different options.  Select your learner, form template, PDF type and Page Orientation.

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Blank copy – This generates a blank copy of the form which is useful for sending home for information to be added, or for making notes on.

Latest response only – This will generate a copy of the latest Form only ie no Evidence attached.

Latest response with Evidence linked to the Form – This will generate a copy of the latest Form followed by the Evidence linked to the Form.

Latest response with Evidence linked to selected Form Elements – This will open up a copy of the Form from which you can de-select the Form Elements that have Evidence in order to include only selected Evidence from specific Form Elements.

4 Once you’ve made your selections click ‘Generate PDF’.

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5 You will receive a message informing you that your PDF is being generated and an email will be sent to inform you when it is ready to download.  Click ‘OK’ to close this pop-up window.

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6  Once you have received your email, type the learner’s name into the ‘Filter Learners’ area, click ‘Search’ and the relevant PDF will be visible ready to download.

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7 You can then open up the PDF from your Downloads Folder and print as required.

You should now be able to save/print a range of different types of PDF generated from the Forms you have created. 

We hope you found this series of videos/guides useful and that you enjoy exploring how EfL Forms can be of benefit in your setting. 

If you have any questions we run regular webinars that include daily Q&A sessions as well as sessions with a specific focus on EfL Forms.