Create a Group Set (e.g. 'Classes') and individual Groups (e.g 'Blue Class")
You can organise your Learners into Groups to make it easier to locate and work with them in Evidence for Learning. You can create Groups for anything - classes, year groups, curriculum pathways, intervention groups, etc...
There are 2 types of Group that you can use:
(1) General Group: General Groups have no restrictions on how you add learners to them. A Learner can be a member of multiple General Groups.
(2) Group within a Group Set: Groups within a Group Set are a special type of group that have a useful restriction - these Groups are mutually exclusive within Group Set. I.e. A Learner can only be a member of ONE group within any Group Set. We recommend that you create a Group Set for your Classes and another for your Year Groups.
This guide covers Group Sets. It walks you through a step by step guide to creating a Group Set and then adding mutually exclusive Groups where Learners can only be in one Group within that Group set. We recommend that you use these for Classes, Year Groups, Key Stages, Curriculum Pathways, etc....
If you would like to see the process for adding groups that are not mutually exclusive (i.e. General Groups), please see : "Add Learners to a General Group (that is not mutually exclusive with other Groups)".
Here are the steps to create a Group Set and Groups within the Group Set (i.e Create a Group Set called "Classes" and then a Group for each class)
On a Computer, go to https://console.evidenceforlearning.net and login
1. Click on Groups (left side)
2. Select Group Sets (top right above create new group)
3. Click Create Enter the name of the group and Click Create
Example: If you have 10 classes and wanted to create class Groups in Evidence for Learning where Learners can only be in one class, you could create a Group Set called "Classes" and then a Group for each "Class" within the Group Set. This will ensure that any Learner can only be in ONE class.
4. Click Edit (to the right of the name of your new Group Set)
5. You now need to create the Groups within the Group Set, click Create a Group
6. Enter the name of the Group and click Create
Example: To carry on with the above Example. You could now name one of your Groups: "Class 1"
7. Repeat the Process to add all the Groups within the Group Set, you again start by clicking Create a Group
Once you've created all your Groups within your Group Set, you can add Learners to each particular Group within that Group Set.
Here are the steps to convert a General Group to a mutually exclusive Group within a Group set:
If you have now created a Group Set and you want to convert/add a General Group to it:
On a computer, go to the Admin Web Console ( https://console.evidenceforlearning.net) and login.
1. Hover over System Data (top left) and then click on Groups (top left).
2. Tick the box by the left of the Group that you want to add to a Group Set.
3. Click on Add to/Remove from Group Set.
4. Select the Group Set from the drop box that you want to add the Group to.
3. Click Convert/add.
Your Group has now been added to the Group Set.
Here are the steps to manually add Learners to a Group within a Group Set:
If you have created a Group Set and Groups within it then you can manually add Learners to the Groups.
On a computer, go to the Admin Web Console ( https://console.evidenceforlearning.net) and login.
1. Hover over System Data (top left) and then click on Groups (top left).
2. Click Edit Group to the right of the Group that you want to add Learners to.
3. To add learners to this group Click Add/Remove Learners
4. Use the drop-down box under Browse Learners to locate a Learner.
Select ‘All Active Learners’ if you would like to select a Learner from a list that contains all the students who are set up in the Cloud
5. Click the box to the left of the Learner’s name (a tick will indicate that they have been selected).
6. Select the Learner/s to add from this list, click Add >>> (the Add >>> button will be in the middle and half-way up the list of students,you may need to scroll up or down)
7. When all the Learners have been added to the Group then click Save (bottom right)
8. If you want to make further changes to any Group Hover over System Data (top left) and then click on Groups (top left).
The Next Step:
You may now want to create groups that are not mutually exclusive and it will be useful to review and follow the guide: "Add Learners to a General Group (that is not mutually exclusive with other Groups)".
Alternatively, you may have created all the groups that you would like to at this stage and want to start to look at and think about how Evidence for Learning can help you to get the best out of using Frameworks: "Introduction to Frameworks".